Real Estate Transaction Manager

We are seeking an experienced Philippines-based Virtual Assistant with extensive knowledge of US real estate processes to support licensed realtors in managing and closing transactions from contract to closing. The ideal candidate will have hands-on experience with US real estate documentation, MLS systems, and transaction coordination.

Key Responsibilities

Transaction Management

- Coordinate all aspects of real estate transactions from accepted offer to closing

- Manage transaction timelines and ensure all deadlines are met

- Track contract contingencies and coordinate inspections, appraisals, and financing milestones

- Maintain detailed transaction files and update all parties on progress

- Prepare and review purchase agreements, addendums, and disclosure documents

Client Communication & Coordination

- Serve as primary point of contact for buyers, sellers, lenders, and other transaction parties

- Schedule and coordinate showings, inspections, appraisals, and closing appointments

- Follow up with clients on required documentation and next steps

- Provide regular transaction updates to all stakeholders

- Handle client inquiries professionally and promptly during US business hours

Documentation & Compliance

- Prepare and organize all transaction-related paperwork

- Ensure compliance with state and federal real estate regulations

- Coordinate document signing through DocuSign or similar platforms

- Maintain accurate records in CRM and transaction management systems

- Prepare closing disclosure reviews and coordinate with title companies

Marketing & Lead Support

- Create and manage property listings on MLS and real estate websites

- Coordinate professional photography and virtual tours

- Assist with social media marketing and lead generation activities

- Prepare marketing materials including flyers, brochures, and presentations

- Manage client databases and follow-up sequences

Required Qualifications

Experience & Knowledge

- Minimum 3 years of experience working with US real estate professionals

- Deep understanding of US real estate transaction processes and timelines

- Familiarity with common US real estate forms and contracts

- Experience with MLS systems, transaction management software, and CRM platforms

- Knowledge of real estate terminology, procedures, and regulations

Technical Skills

- Proficiency in real estate software (kvCORE, SkySlope, Dotloop, DocuSign, etc.)

- Advanced knowledge of Microsoft Office Suite and Google Workspace

- Experience with CRM systems (kvCORE, Chime, Follow Up Boss, Wise Agent, etc.)

- Familiarity with MLS platforms and IDX websites

- Social media management and basic graphic design skills

Soft Skills

- Excellent written and verbal English communication

- Strong attention to detail and organizational skills

- Ability to work independently and manage multiple transactions simultaneously

- Problem-solving mindset with proactive approach to challenges

- Professional demeanor when representing clients and realtors

Originally posted on Himalayas