Accounts Payable Specialist

Accounts Payable Specialist

Location: Cambridge

Reporting to: Finance Director

About the Role

We are seeking an experienced and detail-oriented Accounts Payable Specialist to take ownership of the purchase ledger function and ensure the accurate and timely processing of supplier payments. This role is ideal for a finance professional with strong reconciliation skills, excellent attention to detail, and the ability to build positive relationships with both suppliers and internal stakeholders.

Key Responsibilities

Accounts Payable & Invoice Processing

- Manage the end-to-end purchase ledger process.

- Accurately code, match, and process supplier invoices.

- Review and prepare payment runs, ensuring payments are made within agreed timescales.

- Resolve invoice queries and discrepancies efficiently.

Reconciliations & Financial Control

- Perform regular supplier statement reconciliations.

- Maintain and reconcile control accounts and general ledger balances.

- Investigate and resolve outstanding items and variances.

- Ensure financial records are accurate and up to date.

Banking & Cash Management

- Process and reconcile BACS payments, cash transactions, and cheque receipts.

- Manage petty cash, ensuring sufficient funds are maintained and accurately recorded.

- Support effective cash flow management through accurate financial administration.

Procurement & Stakeholder Support

- Assist departments with purchasing goods and services where supplier accounts are not available.

- Develop and maintain strong working relationships with suppliers and colleagues.

- Provide prompt responses to supplier and internal finance queries.

Month-End & Audit Support

- Prepare accounting schedules and supporting documentation.

- Assist with month-end processes and management reporting.

- Support year-end accounts preparation and external audit requirements.

Skills & Experience

Essential

- Previous experience within an Accounts Payable, Purchase Ledger, or Finance role.

- Strong experience with supplier reconciliations and bank reconciliations.

- Experience using finance systems and accounting software.

- Competent Excel user.

- Excellent communication and organisational skills.

- Ability to work accurately under pressure and meet deadlines.

- Strong attention to detail and problem-solving skills.

Desirable

- AAT qualified or currently studying towards a finance qualification.

- Experience supporting external audits.

- Advanced Excel skills.

- Experience working within the education, charity, or not-for-profit sector.

Personal Attributes

- Highly organised and methodical.

- Professional and discreet when handling confidential information.

- Trustworthy with a high level of integrity.

- Able to build effective working relationships across all levels of an organisation.

- Proactive with a continuous improvement mindset.

- Resilient and adaptable in a fast-paced environment.

Salary: Competitive, dependent on experience

Hours: Full-time, Monday to Friday

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.