Executive Assistant (DK - 08202024 - FTEA)

Position: Executive Assistant

Number of hours: 40 hours/week

Schedule: 3PM - 11PM EST

Tasks required:

- Email Management and Follow-up: Efficiently manage incoming emails, respond promptly, and follow up as necessary to ensure seamless communication

- Email Outreach: Initiate and manage email campaigns to build and maintain partnerships

- Partnership Development: Cultivate and sustain relationships with partners to foster collaboration and growth

- Deliverable Follow-up: Ensure all projects and deliverables are tracked and completed on time

- Project Management: Oversee projects from inception to completion ensuring all milestones are met

- Meeting Coordination: Schedule and coordinate meetings, ensuring all participants are well-prepared

- Committee Support: Provide essential support to various committees, enhancing their productivity and efficiency

- Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval

- Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants

- Manage and engage with the organization’s audience across social media platforms to build their online presence

- Utilize Glue up CRM to manage contacts, events, and communication.

- Assist in drafting and managing professional correspondence

- Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups

- Handle sensitive and confidential information with the utmost discretion and professionalism

- Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach

- Other ad hoc tasks that would be assigned

Requirements:

- Proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role

- Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)

- Strong proficiency in office software and communication tools

- Knowledge of online calendars and scheduling (Calendly, Google Calendar)

- Excellent verbal and written English communication skills

- Discretion and the ability to handle confidential information

- Excellent phone, email and instant messaging communication skills

- Highly organized and detail-oriented; able to efficiently prioritize multiple tasks

- Adaptability and a proactive mindset

- Professional demeanor and strong interpersonal skills

- Ability to work independently and in a team-oriented environment

- Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision

Originally posted on Himalayas