Legal Operations Coordinator

Offit Kurman, an Am Law 200 firm, is seeking a Legal Operations Coordinator to provide operational, financial, and administrative support to the Practice Managers and the Office of the Managing Principal.

The coordinator will help keep practice-management workflows organized and on track, supporting expense reimbursement processing, reporting, attorney onboarding and transitions, and day-to-day administrative coordination.

This full-time position is fully remote, with working hours aligned to the East Coast. Applicants must reside in one of the following states: CA, CO, CT, DC, DE, FL, GA, KS, KY, LA, MD, MI, NH, NJ, NY, NC, OH, PA, SC, TN, TX, UT, VA, or WV.

RESPONSIBILITIES

- Coordinate meetings, prepare agendas and materials, organize documents, track follow-ups, and share status updates.

- Prepare, format, and distribute reports, presentations, communications, forms, and other practice-related materials.

- Maintain trackers, shared files, process documentation, contact lists, and other records.

- Coordinate requests and information among attorneys, Practice Group Leaders, Practice Managers, the Office of the Managing Principal, and business departments.

- Monitor deadlines and open items, communicate progress, and escalate delays or issues.

- Support attorney onboarding, integration, departures, and matter transfers by coordinating schedules, documents, checklists, and follow-up.

- Review and process timekeeper expense reimbursement submissions for approval; verify documentation, coding, business purpose, and required approvals.

- Follow up on incomplete or inaccurate submissions and coordinate with Accounting & Finance, Marketing, and other departments to resolve questions or processing issues.

- Compile financial, operational, and attorney performance information; assist with recurring reports and dashboards, data validation, and follow-up.

- Document workflows, update templates, support approved process improvements, and flag recurring administrative issues.

QUALIFICATIONS

- Bachelor’s degree preferred, or an equivalent combination of education and relevant experience.

- Experience in law firm operations, professional services administration, expense or finance administration, project coordination, or a related role.

- Experience reviewing expense reports, reimbursement requests, invoices, or similar financial documentation preferred.

- Intermediate Microsoft Office skills, particularly in Excel, Word, Outlook, and PowerPoint; familiarity with Teams.

- Strong preference for hands-on experience with Emburse (Chrome River).

- Strong organizational skills, attention to detail, and ability to manage competing priorities and deadlines.

- Professional communication skills and sound judgment when handling confidential financial, personnel, and business information.

- Ability to work collaboratively with attorneys, firm leadership, and business teams; follow established procedures; and identify and escalate exceptions appropriately.

- Must reside in one of the states listed above.

Originally posted on Himalayas