Meetings and Incentives Program Cooridnator

Job Title: Andavo Meetings & Incentives Program Coordinator

Department: AMI

Reports to: Beth Faller, Vice President AMI

Location: Denver

This position is accountable for a variety of administrative and program management tasks. You will support the AMI Meetings and Incentive Team by assisting with responsibilities listed below and additional tasks as needed.

Responsibilities:

- Responsible for building and managing Cvent registration websites and mobile apps

- Shadow and assist AMI team as needed with rooming lists, transportation manifests, attendee registration, review registration websites, hotel BEOs and other planning responsibilities as needed.

- Create and/or assist in client proposals, site inspection agendas, budgets and program resumes as needed

- Support onsite program staff with printing and shipping needs

- Gain planning experience to manage limited-service programs and act as a secondary planner to Senior Program Managers

- Hotel and venue sourcing for small groups

- Manage hotel commission payments

- Manage Social Media platforms

- Participate in trainings to gain a high level of industry knowledge

- Attend industry events when applicable

- Maintain a positive attitude with clients, attendees and coworkers

- Ability to work on multiple programs simultaneously

- Generate reports and assist in accounting tasks

- Participate in client’s calls and manage agendas and meeting notes

Requirements:

- 2+ years meetings industry experience

- Must have excellent oral and written communication skills

- Comfortable communicating with clients and being on camera for meetings as needed

- Proficient in Microsoft Outlook, Word, Excel, Power Point - Cvent Registration Software preferred

- Ability to stay organized and prioritize is essential

- Excellent attention to detail and grammar

- Ability to work both independently and in a team environment

- Comfortable adapting to change and working in a fast-paced environment that requires multi-tasking, flexibility and the ability to work effectively under pressure

- Self-motivated with a desire to positively contribute to the team

- Experienced in Social Media platforms

- Maintain a strong focus on customer service and a proactive, solution driven mentality

Originally posted on Himalayas